Basic Guide to Having a Successful Conference Call
With people conducting meetings without the need to travel from place to place, conference call have now become an integral part of businesses today. Since you may be having more than one person attending the call, it is important to ensure that you plan for the conference call well so that it becomes a productive meeting time. Below are some of the quick tips to help guide you have a successful conference call.
It is important that you first learn how to use the conference call features before you use them. Conference calls are such important meetings and the last thing you want to do is waste everyone’s time by not knowing how to use the features at your disposal. When you are able to use the features well before the meeting, you are able to gain more confidence and this becomes important.
Before the conference call, it is wise to circulate the agenda of the conference call so that people are on the same page when it comes to what needs to be discussed in the meeting. People get to prepare in advance when the agenda of the meting are circulated in advance. when you send the agenda in advance, people are able to able to gather the relevant information they will need for the meeting.
People that only need to be in the meeting are the ones you should invite when scheduling a conference call. When you invite the people that need to be in the conference, you avoid having too many people. If possible try to have four or five people in the conference call since this eliminates the chaos and the having to deal with too many opinions.
During the meeting, it is important to summarize and follow up on what has been discussed. If possible, you can record the conference calls to ensure that you have a record of the meeting and you are able to follow through on the issues discussed. Thank people for the time and coming to the meeting as well as identify issues that need further exploration when you are following up on issues discussed in the meeting.
There are additional features that you can use during the conference call and it is important to use them to make the meeting effective. You can for example use the mute future if people should you need to ask questions to specific individuals so that no one gets to speak during the turn of such individuals. If you need visual representation, there are specific features you can easily use to ensure that every one in the meeting gets to look at the same visuals and this becomes quite helpful for the meeting.